Durham-Chapel
Hill Torch Club
Bylaws
(Adopted
December 13, 2006)
Article I—Name
The name of this organization shall be the
Durham-Chapel Hill Torch Club.
Article II—Object
The object of this Club is to afford men and
women an opportunity to meet in an atmosphere
of friendliness and congeniality that will
promote the free discussion and interchange of
experiences, knowledge, and ideas on subjects
in their chosen fields, or otherwise of
interest to them, and contribute to a broader
understanding and appreciation of these
subjects by all.
Article III—Membership
Men and women who have maintained standards of
competence and integrity are eligible for
membership in this Club. To be eligible a
person must also show interest in Torch
objectives.
Article IV—Admission
Only a member in good standing may propose a
candidate for membership in the Club. The
proposal must be in writing on a form provided
by the Club and submitted to the
Vice-President for Membership. When the
qualifications of the candidate are received,
the Vice President for Membership shall submit
the proposal to the Executive Committee. Upon
approval by the Executive Committee, the
candidate will be invited to submit an
application. Upon submission of the completed
application and tender of the initiation fee
and the initial dues, the candidate shall
become a member of the Club.
Article V—Officers
The officers of the Club shall be the
President, the immediate Past President, the
President-Elect, the Vice President for
Membership, the Vice-President for Programs,
the Secretary, and the Treasurer.
Article VI—Duties of Officers
a) President:
The President shall oversee the affairs of
the Club and preside at all meetings of the
members and of the Executive Committee.
b) Past President: The
Past President shall consult with and advise
the President.
c) President-Elect: The
President-Elect shall act for the President
in that officer’s absence.
d) Vice-President for
Membership: The Vice-President for
Membership shall promote the search for
qualified candidates for membership in the
Club, and shall receive and process
proposals and applications of candidates for
membership.
e) Vice-President for
Programs: The Vice-President for Programs
shall arrange for speakers for Club
meetings, schedule their appearances, and
assist them in procuring the equipment
needed for their presentation.
f) Secretary: The
Secretary shall keep minutes of all meetings
of the members and of the Executive
Committee, maintain an up-to-date list of
Club members, issue written notice of
meetings of the members in a timely fashion,
inform the caterer of the number of meals
expected to be served, and file required
reports with the International Association
of Torch Clubs, Inc. (IATC). The Secretary
shall have custody and maintain current Club
records and the list of all attendees at all
meetings. In collaboration with the
President, the Secretary shall publicize
newsworthy items about the Club and its
members. The Secretary shall maintain a file
of historically significant items and pass
it on to his or her successor.
g) Treasurer: The
Treasurer shall have custody of the Club
funds, collect and receive dues, fees, and
other sums owed to the Club, make
disbursements, record all financial
transactions of the Club, keep the financial
records of the Club, and report the
financial condition of the Club at the
members’ meetings. The Treasurer shall also
make the required financial reports to the
IATC office.
Article VII—Terms of
Office
The President-Elect shall serve as an officer
for three years: the first year as
President-Elect, the second year as President,
and the third year as Past-President. The
other officers shall serve for a term of one
year. If a vacancy occurs in the office of the
President-Elect, it shall be filled by the
Executive Committee for the remainder of the
first year, and by election by the members at
the May meeting for the remainder of the
three-year term. All terms of office shall
commence at the close of the May meeting. If a
successor is not elected when a term of office
expires, the person holding the office shall
continue in that office until a successor is
elected.
Article VIII—The Executive Committee
The Club shall have an Executive Committee
that shall function as a board of directors.
The Committee shall consist of all the
officers of the Club. The Executive Committee
shall meet at the call of the President or of
any three officers. The majority of the
Officers shall constitute a quorum for the
transaction of business at any meeting of the
Executive Committee.
Article IX—Other Committees
There shall be a Nominating Committee and
other special committees as the President may
appoint. The Nominating Committee shall
consist of the President, the Past-President
and the President-Elect, who shall serve as
Chair. Any vacancy in the Nominating Committee
shall be filled by the President-Elect.
Article X—Nomination and Election of
Officers
Each year the Nominating Committee shall
nominate candidates for the offices of
President-Elect, the two Vice Presidents, the
Secretary, and the Treasurer for the ensuing
year. These nominations shall be submitted to
the members at the last meeting of the Club
before the May meeting and again in the notice
for the May meeting. The election of officers
to serve the ensuing year shall be held at the
May meeting each year.
Article XI—Meetings
Members’ meetings shall be held each month
September through May. The time and place of
the meetings shall be determined by the
Executive Committee.
Article XII—Voting
Forty percent (40%) of the members must be
present to constitute a quorum for the
transaction of Club business at any meeting.
Unless otherwise provided in these bylaws, a
majority vote of the members present shall be
sufficient for Club action to be effected.
Article XIII—Dues
Annual dues shall include: (a) the amount of
the individual member assessment by the
International Association of Torch Clubs, Inc,
which will include the annual subscription to
the Torch magazine; and (b) the amount
determined by the Executive Committee to cover
the Club’s operating expenses for the year,
including the cost of dinner meetings. The
notice of the September meeting shall inform
the members of the amount of dues for the
ensuing year, and at that meeting the
Treasurer shall explain the dues amounts to
the members. The annual dues are payable in
full, but upon request of a member may be paid
in two equal installments in September and the
next in January. The amount of the initial
dues payable for a new member who joins the
Club in the course of the year after the
September meeting shall be prorated for the
balance of the nine-month period through the
following May.
Article XIV—Leave of Absence
The Executive Committee may grant a leave of
absence for periods of not less than four
months nor longer than one year. A member
granted a leave of absence shall pay the
amount of the IATC dues.
Article XV—Suspension
Failure to pay the dues when due shall be
cause for suspension within the discretion of
the Executive Committee. A suspended member
may be reinstated upon request to the
Executive Committee and tender of the unpaid
dues.
Article XVI—Programs
To maintain Torch tradition and to enable the
members to know one another better, the
Vice-President for Programs should solicit
each member to provide programs at least once
in any four-year period, but not more than
twice in any three-year period. The
Vice-President for Programs may solicit
outside speakers to provide a variety of
quality programs.
Article XVII—Politics
The Club shall at no time recommend or endorse
any candidate for political office, nor take a
group position in any way on any political
issue. However, this restriction shall not in
any way circumscribe free and open discussion
of any issue at any Torch Club meetings.
Article XVIII—Amendments
These bylaws may be amended by a vote of
two-thirds of the members present at any
meeting provided notice of the proposed
amendments have been given to the membership
not less than two weeks in advance of the
meeting.
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